REQUIRED GRANT FORMS
FORM A: Intent to Write a Proposal
Submit Form A as soon as possible after deciding to apply for a grant so that there is adequate time for review. For VTSU proposals, this form is due at least two weeks before the submission deadline so the budget can be reviewed and approved by the Finance and Compliance Office.
This form is required for any externally-funded research. It must be submitted at the time of submission, as well as annually during the period of the award. PIs and Co-PIs must both submit Form B.
Within 30 days of being notified of your grant award, submit Form C, along with a signed copy of the grant agreement. This form is what notifies the Shared Services Finance Department that a new account needs to be set up.
FORM D: Financial Conflict of Interest Disclosure
NOTE: Form D is no longer applicable. The financial conflict of interest disclosure has been incorporated into Form B above.
FORM E: Significant Financial Interest Disclosure
If you answered “YES” to any question on the Financial Conflict of Interest in Research Disclosure on Form B, you must complete Form E. It requires presidential review.
TIME AND EFFORT REPORTING
Instructions: Staff T&E Process
Instructions: Faculty T&E Process
Instructions: Approver T&E Process
PROCUREMENT FORMS
Competitive Bid Form
Non-Competitive Bid Form
RESOURCES FOR DEVELOPING BUDGETS
A Guide to Preparing Grant Budgets
FY23 Fringe Benefit Summary – FT Faculty
FY23 Fringe Benefit Summary – Non-Union
FY23 Fringe Benefit Summary – VSCUP-PAT
FY23 Fringe Benefit Summary – VSEA
OTHER RESOURCES
Subrecipient Annual Report
Subrecipient vs. Contractor Checklist
List of allowable costs
CITI Course List